Custom software, built like a work order.
We design and build the software, AI agents, and automation your business runs on, for companies across Barrie, Simcoe County, and beyond. Scoped and signed off in person, price fixed up front.
Our Work — Five Jobs on File
Custom software for problems other shops walk away from.
Selected engagements spanning Law Society trust accounting, Stripe payment reconciliation, marketplace API sync, and a price-history engine built where no public data existed. Designed, built, and deployed end to end — database schema through landing page.
5
Engagements built end to end
3
Live and in production today
2
Countries and languages shipped in
100%
Custom-built — no templates, no page builders
duebird.ca
SaaS · Invoicing — Canada
Invoicing that chases late payers so freelancers don't have to.
Freelancers and consultants already know how to send an invoice. The hard part is the awkward follow-up when a client is late — and the cash-flow gap that creates.
For a Canadian invoicing product, we delivered the full stack: professional invoices with a Stripe pay link on every send, an automatic reminder sequence on the due date then three and seven days later, webhook confirmation that marks the invoice paid and cancels remaining reminders, and a dashboard for outstanding balances and overdue aging. Payers settle by card with no account. Primary data stays in Canada.
- Stripe pay link on every invoice
- Reminders on due date, day 3, and day 7
- Payment webhooks mark invoices paid automatically
- Canadian data residency
kayajuris.ca
Legal tech · Trust accounting — Ontario
Trust accounting that survives a Law Society spot audit.
Ontario firms still stitch trust reconciliations together from bank statements, spreadsheets, and legacy desktop software. One misfiled disbursement turns a spot audit into weeks of cleanup — work most software shops will not take on.
For an Ontario legal-tech product, we designed the system so By-Law 9 record-keeping is enforced at the data layer, not as a report you generate later. Mixed and separate trust accounts, mandatory monthly reconciliation, an immutable ledger where corrections are written as new entries, conflict checks across parties and related entities logged to the matter, role-based access with every permission change recorded, Canadian data residency, and AES-256 encryption at rest.
- By-Law 9 rules enforced at the data layer
- Immutable trust ledger — corrections are new entries
- Conflict checks logged to the matter file
- Canadian data centres · AES-256 at rest
app.apexslice.ca
Data product · Auction price history
A price-history engine for an auction house that publishes none.
King of the North auctions publish live lots, not closing prices. Bidders overpay because there is no public record of what the same drill or air fryer actually closed for last week.
For a price-tracking product serving auction bidders, we built a system that snapshots bids every six hours, records every closing price, fingerprints recurring lots so history accumulates across weekly auctions, and returns percentile-based bid-or-wait verdicts that show their own work — sample size, percentiles, and the exact past closes. Below three comparables the verdict is suppressed rather than guessed. Watchlists send target-price email alerts. Billing runs on Stripe.
- Bid snapshots every six hours
- 100% of closing prices recorded
- Verdicts suppressed below three comparables
- Watchlist alerts with target prices
KanalizeStok · Private Preview
SaaS · Multi-channel inventory — Türkiye
One stock number across Trendyol, Hepsiburada, and the seller's own store.
Turkish marketplace sellers update stock in three separate panels. A sale on one channel that is not reflected on the others means overselling, cancellations, and damaged store ratings.
For a Turkish multi-channel inventory platform, we are building a monorepo SaaS with a channel-adapter layer that normalizes two very different marketplace APIs, atomic stock increments that survive concurrent orders, source-channel exclusion so syncs cannot loop, queue-backed push jobs that read stock at execution time rather than when queued, marketplace API keys encrypted AES-256-GCM at rest, organization-scoped multi-tenancy, and a full stock-movement audit trail. The product and landing page are written in Turkish for that market.
- Trendyol and Hepsiburada adapters behind one interface
- Atomic stock updates under concurrent orders
- API keys encrypted AES-256-GCM — never plaintext
- Organization-scoped multi-tenancy and audit trail
More on File
Another engagement on file.
Custom software · Operations reporting
A dashboard built for reporting.
Leadership needed clear visibility into operations without stitching metrics together by hand.
We delivered a custom admin dashboard with real-time reporting, tailored metrics, role-based access, and visualizations that make complex data easy to read — one example of the custom software services we offer Barrie businesses.
- Real-time reporting as data changes
- Dashboards tailored to the KPIs that matter
- Role-based views for leadership, managers, and staff
- Charts and trends that stay readable under load
Next Job Ticket
Tell us what you're trying to build.
Including the part you think is too complicated. We'll tell you honestly whether we can build it, what it takes, and what it costs.
Service Lines — 3
Software, AI, and automation — built for your business.
If you can describe it, we can build it — scoped and priced to fit Barrie and Simcoe County business budgets. See our current pricing, our work, or read about custom dashboards for Simcoe County businesses.
Custom Software
Tailored software designed around how your business actually operates.
- Business dashboards with the metrics that matter to you
- Mobile apps for field teams and staff
- Internal workflow tools and admin systems
- Integrations between the tools you already use
AI & Agentic Solutions
AI agents that do the work, not chatbots that answer questions about it.
- Automated invoice and document processing
- Agents that make routine decisions and take action
- Smart search across contracts, quotes, and job files
- Automated reporting delivered on a schedule
Built on open-source AI agent frameworks — client-focused and tool-agnostic.
Business Automation
Connecting the tools you already pay for and killing manual busywork.
- Automated invoicing and billing
- Automated scheduling and job routing
- Automated recurring reports
- Fewer spreadsheets, less double entry
Crew Log — AI & Agentic Automation
AI agents that actually do the work.
A chatbot answers questions. An agent takes action — it reads a document, makes a decision, and updates your systems, without someone sitting there clicking through it. That's the difference we build for Barrie and Simcoe County businesses.
~15 hrs/month saved
Invoices arrive by email, an agent extracts the line items, matches them to the job, and files them for approval — no manual data entry.
Answers in seconds
Smart search across quotes, contracts, and job files, so staff stop digging through folders to find what they need.
No more Friday scramble
Automated weekly job, revenue, and crew reports built from the systems you already use — delivered on schedule, every time.
Want to see where automation could save your business time? Book a free consultation and we'll walk through what's possible, or read what AI actually works for small businesses in Simcoe County.
Signed Off By — Barrie Clients
“Kaya Solutions built exactly the custom software my business needed. They took the time to understand how I work, delivered a solution that fit perfectly, and the price was more than reasonable. I couldn’t be happier with the result.”
Ergun C. — Kaya Solutions client
Ready for results like this? Book your free consultation.
Serving contractors, trades, service companies, professional services, and retail and e-commerce businesses across Barrie, Innisfil, Orillia, and Bradford West Gwillimbury.
Custom software, starting at $150/month.
Regular price $375 per month, now $150 per month for a limited time.
For a limited time, new clients get 60% off our standard rate. Whatever you need built — dashboards, mobile apps, integrations, AI agents, automations — we’ll scope it with you in person and give you a clear price up front. No hidden fees. No surprises. See what’s included in the offer.
- Free demo and consultation — face-to-face or by phone
- Any custom software — web, mobile, dashboards, integrations
- Built and supported locally in Barrie, Ontario
- Clear scope and pricing before any work begins
Job Site Q&A
Software consultation FAQs
What does a free software consultation include?
Your free consultation is a face-to-face or phone conversation where we learn about your business, your goals, and any specific software challenges you're facing. We'll walk through what's possible, give you a clear scope, and provide an honest price — no obligation, no pressure.
How much does custom software cost?
Every project is scoped individually, but our current plans start at $150/month as part of a limited-time 60% off offer for new clients. During your consultation we'll give you a clear, upfront price based on exactly what you need — no hidden fees.
Do you only work with businesses in Barrie?
Barrie is home base, and we love working face-to-face with local businesses, but we also build custom software for clients across Simcoe County, including Innisfil, Orillia, and Bradford West Gwillimbury, as well as remotely by phone.
How long does a custom software project take?
Timelines depend on scope — a simple dashboard might take a few weeks, while a larger system with integrations can take a few months. We'll give you a realistic timeline during your consultation and keep you updated throughout the build.
Can I meet with someone in person?
Yes. As a Barrie, Ontario software company, we offer face-to-face consultations for local businesses, in addition to phone and video calls for clients further away. Let's connect to get started.
What can an AI agent actually do for my business?
An AI agent can read incoming invoices and file them for approval, search across your quotes, contracts, and job files to pull up an answer in seconds, make routine decisions based on rules you set, and generate reports on a schedule — without someone doing it by hand. It's concrete work getting done automatically, not a chatbot that just answers questions.