Custom software, built like a work order.
Dashboards, AI agents, and automation that take the paperwork off your team. Built by a local Barrie developer, scoped with you in person, and priced before we start.
Our work
Software we have built for real businesses.
A sample of what we have built: trust accounting for law firms, invoicing that collects payment on its own, stock that stays in sync across online marketplaces, and a price tracker where no public price data existed. We handle everything from the first conversation to a finished product that is live.
5
Engagements built end to end
3
Live or in early access today
2
Countries and languages shipped in
100%
Built from scratch, no templates or page builders
duebird.ca
Invoicing software — Canada
Invoicing that chases late payers so freelancers don't have to.
Freelancers and consultants already know how to send an invoice. The hard part is the awkward follow-up when a client is late, and the cash-flow gap that creates.
We built the whole product. Every invoice goes out with a pay-by-card link, and friendly reminders go out automatically on the due date and again three and seven days later. The moment a client pays, the invoice is marked paid and the reminders stop. A simple dashboard shows who owes what and who is overdue. Clients pay by card without creating an account, and your data stays in Canada.
- A pay-by-card link on every invoice
- Reminders on the due date, day 3, and day 7
- Invoices marked paid automatically when clients pay
- Your data stays in Canada
kayajuris.ca
Law firms · Trust accounting — Ontario
Trust accounting that survives a Law Society spot audit.
Ontario firms still stitch trust reconciliations together from bank statements, spreadsheets, and legacy desktop software. One misfiled disbursement can turn a spot audit into weeks of cleanup.
We designed the software so the Law Society's record-keeping rules are followed as lawyers work, not patched together at audit time. It handles mixed and separate trust accounts, requires the monthly reconciliation, and never lets a past entry be erased: a correction is added as a new, visible entry. Conflict checks are saved to the client file, each person sees only what their role allows, and client data is encrypted and stored in Canada.
- Law Society record-keeping rules built in
- A trust ledger where nothing is erased, only corrected
- Conflict checks saved to the client file
- Client data encrypted and kept in Canada
app.apexslice.ca
Auctions · Price tracking
A price-history engine for an auction house that publishes none.
King of the North auctions publish live lots, not closing prices. Bidders overpay because there is no public record of what the same drill or air fryer actually closed for last week.
We built a price tracker for auction bidders. It checks the bids every six hours, records every closing price, and recognizes the same kind of item from one weekly auction to the next so the history keeps growing. For each item it tells you whether to bid or wait, and shows its reasoning: how many similar items it compared and what they actually sold for. If it has fewer than three comparisons, it says so instead of guessing. You can save a watchlist and get an email when an item hits your target price. Subscriptions are handled online.
- Bids checked every six hours
- Every closing price recorded
- No advice given when there isn't enough data
- Watchlist emails when an item hits your price
KanalizeStok · Private Preview
Online selling · Stock management — Türkiye
One stock number across Trendyol, Hepsiburada, and the seller's own store.
Turkish marketplace sellers update stock in three separate panels. A sale on one channel that is not reflected on the others means overselling, cancellations, and damaged store ratings.
We are building one place for a seller to manage stock across every sales channel. When something sells on one marketplace, the count updates everywhere else within moments, even when several orders arrive at once. It connects to both marketplaces' accounts securely, keeps each business's data separate from everyone else's, and records every stock change so you can see exactly what happened and when. The product and its website are written in Turkish for that market.
- Trendyol and Hepsiburada managed from one screen
- Stock stays correct even when orders arrive at the same time
- Marketplace account details stored securely, never in plain view
- Each business's data kept separate, with a full history of changes
More on File
Another engagement on file.
Custom software · Operations reporting
A dashboard built for reporting.
Leadership needed clear visibility into operations without stitching metrics together by hand.
We delivered a custom dashboard that shows the numbers that matter as they change. Owners, managers, and staff each see what is relevant to them, and the charts make the data easy to read at a glance. It is one example of the custom software we build for Barrie businesses.
- Live numbers that update as your business changes
- Built around the figures you actually track
- Different views for owners, managers, and staff
- Charts and trends that are easy to read
Next Job Ticket
Tell us what you're trying to build.
Including the part you think is too complicated. We'll tell you honestly whether we can build it, what it takes, and what it costs.
What we do
Software, AI, and automation for your business.
Tell us the problem and we will scope it, price it, and build it, sized for Barrie and Simcoe County businesses. See our work, or read about custom dashboards for Simcoe County businesses. Based in Barrie? See our custom software page for Barrie businesses.
Custom Software
Software built around the way your business runs.
- Dashboards showing the numbers you track
- Mobile apps for field teams and staff
- Internal workflow tools and admin systems
- Integrations between the tools you already use
AI & Agentic Solutions
AI that handles tasks for you, like reading invoices and filing them.
- Automated invoice and document processing
- Routine decisions handled by rules you set
- Smart search across contracts, quotes, and job files
- Automated reporting delivered on a schedule
We pick the tools that fit your business, not the other way around.
Business Automation
Connect the tools you already use and cut out repetitive data entry.
- Automated invoicing and billing
- Automated scheduling and job routing
- Automated recurring reports
- Fewer spreadsheets, less double entry
AI and automation
AI that handles the repetitive work.
A chatbot answers questions. An AI agent does the task: it reads a document, makes a routine decision, and updates your systems, so nobody has to click through it by hand.
Less data entry
Invoices arrive by email, the AI reads the line items, matches them to the job, and files them for approval. Nobody retypes anything.
Find things fast
Search across quotes, contracts, and job files, so staff stop digging through folders.
Reports on schedule
Weekly job, revenue, and crew reports built from the systems you already use and sent on schedule.
Want to see where automation could save your business time? Book a free consultation and we'll walk through what's possible, or read what AI actually works for small businesses in Simcoe County.
What our clients say.
“Kaya Solutions built exactly the custom software my business needed. They took the time to understand how I work, delivered a solution that fit perfectly, and the price was more than reasonable. I couldn’t be happier with the result.”
Ergun C. — Barrie, ON “I’d been running things on spreadsheets and sticky notes for years, and honestly, I was drowning. Kaya Solutions sat down with me, asked a ton of questions, and actually listened. They built me a system that just works. Even my part time staff figured it out in a day. And the price? I was bracing for something scary, but it was totally fair. I keep telling other small business owners about them.”
Sarah M. — Hamilton, ON “I’m busy running a crew all day, so I don’t have time to mess around with software that doesn’t make sense. Kaya Solutions took the time to see how we actually operate. Quotes, scheduling, invoicing, all of it. What they built fits our workflow like a glove. No bloated features we’ll never use, no surprise costs. Straight shooters, fair price, great result. I’d recommend them to anyone.”
Dave R. — Barrie, ON
Ready for results like this? Book your free consultation.
Serving contractors, trades, service companies, professional services, and retail and e-commerce businesses across Barrie, Innisfil, Orillia, and Bradford West Gwillimbury.
How a job runs, start to finish.
Four steps. You know what happens next and what it costs.
Free consultation
We meet face-to-face in Barrie or talk by phone, learn how your business runs, and find the work worth automating. No obligation.
Fixed scope and price
You get the scope and the price in writing before any work starts. What we agree is what you pay.
We build it
You can follow progress as it goes and talk directly to the developer building it.
Launch and support
We put it live and stay reachable afterwards, in person or by phone.
Job Site Q&A
Software consultation FAQs
What does a free software consultation include?
Your free consultation is a face-to-face or phone conversation where we learn about your business, your goals, and any specific software challenges you're facing. We'll walk through what's possible, give you a clear scope, and provide an honest price. No obligation, no pressure.
How much does custom software cost?
Every project is scoped individually, and we give you a clear, fixed price up front after your free consultation, based on exactly what you need. No hidden fees.
Do you only work with businesses in Barrie?
Barrie is home base, and we love working face-to-face with local businesses, but we also build custom software for clients across Simcoe County, including Innisfil, Orillia, and Bradford West Gwillimbury, as well as remotely by phone.
How long does a custom software project take?
Timelines depend on scope. A simple dashboard might take a few weeks, while a larger system with integrations can take a few months. We'll give you a realistic timeline during your consultation and keep you updated throughout the build.
Can I meet with someone in person?
Yes. As a Barrie, Ontario software company, we offer face-to-face consultations for local businesses, in addition to phone and video calls for clients further away. Let's connect to get started.
What can an AI agent do for my business?
An AI agent can read incoming invoices and file them for approval, search across your quotes, contracts, and job files to pull up an answer in seconds, make routine decisions based on rules you set, and generate reports on a schedule, without someone doing it by hand.